Guidance on completing returns for a new data collection on local authority enforcement activity in the private rented sector. Part of MHCLGs Renters' Rights Bill.
Data Return
Split into QUARTERLY and ANNUAL:
QUARTERLY Data Points - every 3 months
- Due 31st July 2025 (covering 1st April - 30th June 2025)
- Due 30th October 2025 (covering 1st July - 30th September 2025)
- Due 31st January 2026 (covering 1st October - 31st December)
- Due 30th April 2026 (covering 1st January - 31st March)
ANNUAL Data Points - annually
- Due 30th April 2026 (covering ???)
Systems Team
A group of reports have been built to help the PSH team get the data required. All beginning with "MHCLG", found under Adhoc Queries.
Reports to collect this data:
| Data Point/Description | Task Types | Filters | Frequency | Jaspersoft Query Name |
| A01a - As of 31 March this year, do you have an additional licencing scheme(s) in place? | N/A | N/A | Annual | N/A - PSH Manager will answer this |
| A01b - As of 31 March this year, what is the total number of HMOs with an active additional licence? | N/A | N/A | Annual | N/A - PSH Manager will answer this |
| A02a - As of 31 March this year, do you currently have a selective licencing scheme(s) in place? | N/A | N/A | Annual | N/A - PSH Manager will answer this |
| A02b - As of 31 March this year, what is the total number of properties with an active selective licence? | N/A | N/A | Annual | N/A - PSH Manager will answer this |
| A03 - As of 31 March this year, what is the total number of properties with active mandatory HMO licences? | N/A | N/A | Annual | N/A - PSH Manager will answer this |
| B01 - Number of service requests relating to licensing and standards in the PRS received in the last quarter. | Private Rented Home Complaints (Enquiry) |
|
Quarterly | MHCLG: Private Rented Home Complaints (B01) |
| B01a - Number of service requests indicating the presence of a 'damp and mould' hazard in a PRS property received in the last quarter. | Private Rented Home Complaints (Enquiry) |
|
Quarterly | MHCLG: Private Rented Complaint Damp Mould Hazard (B01a) |
| B01b - As of the last day in the previous quarter, what is the current open PRS caseload? | Private Rented Home Complaints / PSH Historic SRU / PSH Proactive Project (Enquiries) |
|
Quarterly | MHCLG: Open Enforcement Cases (B01b) |
| B02 - Number of visits to PRS properties (excluding licensing inspections) undertaken in the last quarter | All PSH |
|
Quarterly | MHCLG: Visit Actions (B02) |
| B02a - Number of unique PRS addresses visited by the housing enforcement team in the last quarter |
All PSH |
|
Quarterly |
Use above and filter |
| B03 - Number of licensing inspections carried out in the last quarter |
PSH Inspections |
|
Quarterly | MHCLG: PSH Inspections (B03) |
| B04 - In the last quarter, number of PRS properties where an HHSRS assessment has identified one or more Category 1 hazard(s) of any type |
PSH Inspections |
|
Quarterly |
LAHS No of P/R dwellings with 1+ Cat 1 hazards following inspection |
| B05 - In the last quarter, number of PRS properties where an HHSRS assessment has identified one or more Category 2 hazards but no category 1. |
PSH Inspections |
|
Quarterly |
LAHS No of P/R dwellings with 1+ Cat 2 hazards following inspection |
| B06 - Number of 'damp and mould' hazards identified in PRS properties following an inspection in the last quarter (regardless of severity, i.e., cat 1, cat 2) |
PSH Inspections |
|
Quarterly |
MHCLG: PSH Inspections Hazards (B06) |
| C01 - The number of PRS properties where formal action has been taken to address any hazards, standards, or defects, etc. and those enforcement actions have been complied with. |
Neighbouring Property / Private Rented Home Complaints / PSH Historic SRU / PSH Proactive Project / Report an empty home (Enquiries) |
|
Quarterly |
MHCLG: Cases Closed (C01 FPNs only) MHCLG: Cases Closed (C01, Notices only) |
| C02 - The number of PRS properties where informal action has been taken to address any hazards, standards, or defects, etc. and compliance is sufficient to close the case. |
Neighbouring Property / Private Rented Home Complaints / PSH Historic SRU / PSH Proactive Project / Report an empty home (Enquiries) |
|
Quarterly |
MHCLG: Cases Closed (C02, C03) |
| C03 - The number of cases closed by the housing team which are not covered by C01 or C02 above. | ||||
| D01 - Number of PRS properties against which one or more improvement notices have been issued for category 1 and/or 2 hazards in the last quarter |
Notices > Housing Act 2004 |
|
Quarterly |
MHCLG: Improvement and Awareness Notices (D01 and D03) |
| D03 - Number of PRS properties against which one or more hazard awareness notices have been issued for category 1 and/or 2 hazards in the last quarter | ||||
|
D05 - Number of PRS Properties against which a prohibition order was raised in the last 12 months |
Notices > HA2004 or Emergency Remedial |
|
Annual |
MHCLG: Prohibition and Emergency Enforcement (D05 and D07)
|
| D07 - In the last 12 months, against how many properties did you use emergency enforcement powers (i.e., Emergency Prohib Orders, Emergency Remedial Works Orders, etc.) | ||||
| D08 - Number of PRS properties where ‘Works In Default’ work was undertaken in the last 12 months. |
Notices > Works in Default |
|
Annual |
MHCLG: Works in Default (D08 and D09) |
| D09 - What is the value of works in default work carried out in the last 12 months. | ||||
| D10 - Number of properties served a notice using other associated legislation in the last 12 months. |
Notices & FPNs |
|
Annual | MHCLG: Cases Closed (D10, FPNs only) MHCLG: Cases Closed (D10, Notices only) |
| L02 - Number of financial penalties issued for failure to comply with an improvement notice in the last quarter |
Fixed Penalty Notices |
|
Quarterly | MHCLG: CPN Date Served (L02, L03, L04) |
| L03 - Number of financial penalties issued for failure to licence (HMO, additional, or selective) | ||||
| L04 - Number of financial penalties issued for failure to comply with licence conditions (HMO, additional or selective) or HMO Management Regulations | ||||
| L04a - Number of financial penalties issued for MEES and Electrical Safety Regs breaches |
N/A | N/A | Quarterly |
N/A - PSH Manager will answer this |
| L04b - Number of financial penalties issued for any other Housing Act 2004 offences in the last quarter |
N/A | N/A | Quarterly |
N/A - PSH Manager will answer this |
| L04c - Number of financial penalties issued under section 23 of the Housing and Planning Act 2016 for breaching a banning order |
N/A | N/A | Quarterly |
N/A - PSH Manager will answer this |
| L11 - As of 31 March this year, number of financial penalties issued in total |
FPN > HA Civil Penalty Notice |
|
Annual |
MHCLG: Financial Penalties (L11 and L12)
|
| L12 - As of 31 March this year, total value of financial penalties issued this year | ||||
| L13 - As of 31 March this year, total number of financial penalties appealed this year |
FPN > HA Civil Penalty Notice |
|
Annual | MHCLG: CPNs Appealed (L13) |
| L14 - As of 31 March this year, total value of recovered financial penalties this year irrespective of when penalty issued |
N/A | N/A | Annual | N/A - PSH Manager will answer this |
| M01 - As of 31 March this year, number of Rent Repayment Orders applied for |
N/A |
N/A | Annual |
N/A - PSH Manager will answer this |
| M02 - Value of Universal Credit/Housing Benefit recovered following application for a Rent Repayment Order |
N/A |
N/A | Annual |
N/A - PSH Manager will answer this |
| M03 - As of 31 March this year, number of tenants or their representatives helped to apply for a Rent Repayment Order (which includes any instance where you have given a tenant information to support their RRO application) |
N/A |
N/A | Annual |
N/A - PSH Manager will answer this |
| N01 - As of 31 March this year, total spend on PRS enforcement this financial year (including staff and overheads) |
N/A |
N/A | Annual |
N/A - PSH Manager will answer this |
| N02 - As of 31 March this year, number of full-time equivalent (FTE) you have in your housing enforcement team responsible for PRS enforcement. |
N/A |
N/A |
Annual |
N/A - PSH Manager will answer this |