Colchester City ICT

The TEST ASSURE Public Protection environment will be upgraded to version 24.1.1 on Tues 29th October 2024

PP Enhanced Functionality:

General Search

Telephone Number and Email search criteria are available on the General Search screen, to search for the telephone number and email address of any contact identified in a worksheet or other record. Partial searches with a minimum of three characters are allowed.

Property/Organisation records

A Home Authority field is added to the Organisation tab of a Property/Organisation record. It is populated by the existing (but up to now unused) Home Authority code type. 

CIPFA reports

With this release the following Chartered Institute of Public Finance and Accountancy reports are available:

Accidents Analysis 

This standard report examines Accident worksheets received during the report period and identifies the businesses involved. Any RIDDOR incidents are highlighted. 

Enquiries Analysis 

This standard report examines Enquiry worksheets received during the report period, and summarises their outcomes if completed. 

HMOs Analysed by Category 

This standard report lists Houses of Multiple Occupation (HMOs) grouped by their Chartered Institute of Environmental Health (CIEH) categories. Optionally, only those premises that are the responsibility of a given authority, and/or HMOs were open on a specified date, may be included. 

Inspections Analysis 

This standard report examines Inspections worksheets received during the report period, and summarises their outcomes if completed. 

Notices Analysis 

This standard report examines Notice worksheets received during the report period, optionally filtered by the applicable statutes, and summarises their outcomes if completed. 

Premises Analysis by All Uses 

This standard report lists premises grouped by property use. Optionally, only those premises that are the responsibility of a given authority, and/or were open on a specified date, may be included. 

Worksheet Analysis 

This standard report simply lists and summarises worksheets of selected types received during the report period. The worksheets can be of any application, group, or type. 

Food Businesses - Food Business worksheets

The following tabs are updated:

• On the Food Business tab, the Name of Food Business field is increased to 255 characters to allow for multiple business names. (This applies to all authorities irrespective of the Food Standards Delivery Model)

Food Businesses - FSA LAEMS

Support for the FSA LAEMS survey report have been further amended in this release.

• The Sampling for Allergens report is renamed simply as the Samples Survey Report, as it is no longer concerned only with allergens.
• A new Area report option caters for authorities with a separate port health responsibility. The report is run twice: once for port areas, then again for the rest.
• The standard Show/Hide report option is added to include data for each food business or only the group totals.
• The report's End of Year Survey section is removed.
• The Sample Class column can now show any of the following, as appropriate:
  • Microbiological Contamination
  • Composition
  • Other Contamination
  • Sampling for Allergens
  • Labelling and Presentation
  • Other
• The report shows the total of business for each sample class and product group, and a grant total across all groups. 

Licensing - Renewals

Previously, an authority user was not allowed to create a Licence (Renewal) application for a licence if one was already in existence. With this release, if the existing Licence (Renewal) application is completed but not issued (the Licence Issued: Actual date is blank) then a new Licence (Renewal) is allowed. 

Similar situations can arise in which an applicant is also unreasonably prevented from creating a public-facing Licence (Renewal) application. Unless there are existing in-progress, or issued, applications, these too will now be allowed. 

Licensing - Star Ratings for Animal Welfare Licences in Licence Register

With this release, ASSURE can be configured to show such star ratings in the online register. 

An Animal Welfare checkbox is added to the General tab of the System Admin - Licence Setup screen so the relevant Licence types can be identified. (The existing Include in Licence Register checkbox on the Parameters tab should also be ticked.)

A Select Licence button is added to the Address / Location tab of every Animal Welfare Inspection worksheet.

• If only one animal welfare licence is found, its Licence Reference, Licence Type and Status appear automatically.
• If more than one licence is found, the relevant can be chosen from the Licences linked to this Premises Address dialog.

The Licence Register displays the Star Rating of every animal welfare licence provided that an Animal Welfare Inspection worksheet has been completed for it (if there is more than one, the most recent is used). The Star Rating is simply the Risk Group value from the Inspection Scores tab of the worksheet, rendered as a row of one to five stars. 

★★★★★

The stars appear on the Search Results page, and in the Premises Details section of individual licences.

For this to work correctly, the Risk Group must be a value from 1 to 5. This in turn requires that the Category values configured on the Welfare Standards tab of the System Admin - Inspections Animal Welfare Task Group Parameters screen must also be from 1 to 5, where 1 corresponds to the highest inspection frequency, and 5 corresponds to the lowest inspection frequency. Remember that there are separate configurations for each Task Group and Risk Level.

Licensing - Standard reports 

The following standard reports are now available:

Licensing: Alcohol and Late Night Refreshments - Q6b (Completed Reviews by Licensing Objective)

This return analyses Licence (Review) worksheets that are instigated and decided within the report period and which relate to licensed premises or certified clubs. 

The report groups and totals the number of worksheets according to the following licensing objectives: 

• Crime and disorder
• Illicit alcohol 
• Protection of children
• Public nuisance
• Public safety
• Unspecified (if none cited)

Licensing: Alcohol and Late Night Refreshments - Q6c (Completed Reviews by Instigator Type)

This return analyses Licence (Review) worksheets that are instigated and decided within the report period and which relate to licensed premises or certified clubs. The report groups and totals worksheets according to whether the instigating person is of one of the following types:

• Police
• LA Trading Standards
• LA Environmental Health
• Local resident
• Other responsible LA or interested party

 Recall that, in ASSURE, these may be natural or legal persons

Licensing: DEFRA Animal Activity Licences and Welfare Standards report

This standard report examines Licence current pictures and associated Licence worksheets for licences relating to the following animal activities:

• Dog Boarding (Kennels)
• Home boarding of dogs
• Dog day care
• Dog breeding
• Cat Boarding
• Selling animals as pets
• Hiring out horses
• Keeping or training animals for exhibition 

The licences must be in effect during at least part of the report period.

Note: The new Alcohol and Late Night Refreshments reports replace the following reports: DCMS Q1 Licenses by Fee Band, DCMS Q2 Licensable Activity, DCMS Q2 Premises with Selected Activities, DCMS Q3 24-Hour Licences, DCMS Q5 Transaction Analysis, DCMS Q6 Hearings and Q11 Appeals, DCMS Q7 Q8 Q9 Reviews, DCMS Q10 Licences Analysed by Closed Reason, and DCMS Q12 Temporary Event Notices

PP Bugs to be fixed: