Colchester City ICT

PP Enhanced Functionality:

General

Configuring colours

When a system administrator is configuring the colours of various elements of ASSURE's public user interface, they can now enter specific hexadecimal codes rather than select one of the fixed colour swatches. Similarly, when customising the appearance of a map overlay, a system administrator can enter hexadecimal codes rather than selecting a colour of using the colour control.

Finding closed addresses

Since ASSURE 1.13.1.1, the following message appears whenever an authority user selects a closed Property or Organisation record via the Find Address function. 

Customers have suggested that it would be better if the closed status was evident before selection. Therefore, closed properties and organisations are now indicated with a (C) prefix in the Find Address dialog, just as out-of-area properties are marked with an (OA) prefix. Closed out-of-area properties are indicated by (C) (OA).

Inspections

A system administrator can now use the Inspections {Type} Task Group Parameters Setup screen to configure whether the Area field is mandatory on the Inspection Scores tab of each type of Inspection worksheet. Previously, it was always mandatory, so to preserve compatibility the Inspection Area mandatory checkbox will be ticked automatically on upgrading.

Food Businesses

Linking Food Standards Inspection worksheets to food businesses

Currently, whenever a Food Hygiene Inspection worksheet is created, and if it has an Address / Location tab, ASSURE will automatically attempt to identify whether a registered food business is located at that address, and will link to the relevant Food Business current picture if that's what the user decides to do. The relevant Inspection summary will be similarly linked. If there are multiple food businesses at the address, the user can choose one, or none of them. 

With this release, this automatic behaviour is extended to Food Standards Inspection worksheets as well.

Linking other worksheets to food businesses

In a related change, this behaviour can also be extended to the Premises or Address / Location tabs of the following types of worksheet: 

• Enquiry 

• Fixed Penalty Notice 

• Notice 

• Prosecution 

• Sample 

• Trading Standards Inspection 

However, in these cases the feature is optional, and disabled by default (not all types of Enquiry worksheet, for example, will relate to food businesses). In other words, ASSURE will not automatically look for related food businesses unless a system administrator has specifically configured this. 

This is achieved, for a given type of worksheet, by ticking a new Food Business Link checkbox on the Update Premises tab label or Update Address / Location tab label dialog, accessed from the System Administration - {Worksheet Type} Setup screen (shown overleaf).

FSA FSDM 

Code Types

With this release ASSURE introduces some changes that will be necessary to support the Food Standards Agency (FSA) Food Standards Delivery Model (FSDM). This support will be extended in future releases.

The following new code types are introduced: 

• FSA Business Category 

• FSA Enforcement Group 

• FSA Intervention Category 

• FSA Intervention Priority 

• FSA Intervention Reason 

• FSA Outcome 

• FSA Regulatory Area 

• FSA Regulatory Area Group 

• FSA Sample Reason 

• FSA Sample Type 

• FSA Service Demand Type 

In addition, to maintain compatibility, the following changes are made to existing code types: 

• The Food Business Type code type now includes an FSA Business Category field to cross-refer to the equivalent FSA Business Category code. 

• The FSA Action code type now includes an FSA Intervention Category field (in addition to the existing FSA Intervention Type field) to identify the relevant intervention category. 

• The FSA Enforcement Type code type now includes an FSA Enforcement Group field to identify the relevant FSA Enforcement Group code. 

To further help customers transition from their existing codes to FSDM codes, the system administration Code Merges function is extended to cover the Food Business Type code type. 

On upgrading to this release, various predefined codes are loaded into these new and updated code types. Each code is given a default start date of 31/03/2025 (except for FSA Intervention Priority codes, which are available immediately). However, a system administrator can adjust all these start dates to the date at which your authority actually begins to use the new model.

Setting the FSDM Start Date

An FSDM button is added to the System Administration > List of Food Standards Inspections Setup screen, which opens a new Inspections Food Standards FSDM Parameters Setup screen. In this release, this is only used to set your authority's FSDM Start Date. Further parameters may be added in a future release. 

The first time you set this date, ASSURE uses it to adjust the start dates of every code in the code types mentioned above that currently has a start date of 31/03/2025. However, if you change the date again, you will have to adjust all these codes manually.

FSA LAEMS

Enforcements: Prosecutions Instigated

The FSA now want the total number of prosecutions instigated during the report period, not just those that are still pending: 

• The "Enforcements: Pending Prosecutions Only" survey report is therefore renamed to "Enforcements: Prosecutions Instigated." 

• The report is sub-grouped by FSA category. 

• The report can show data for each food business, or just the totals and sub-totals.

Licensing

NFI Reports

With this release there are some changes to the way ASSURE sources information for National Fraud Initiative (NFI) reports relating to Taxi Driver, Market Trader, and Personal Alcohol licences: 

• The licensee's date of birth is normally sourced from their Person record. 

• The licensee's National Insurance Number (NINO) is normally sourced from their Person record. Otherwise it may be obtained from a field on a custom sub-tab of the Licence current picture, as specified by the NI No Sub Tab option of the report. 

• The UPRN of the licensee's address is normally sourced from the linked Property record. Otherwise it may be obtained from a field on a custom sub-tab of the Licence current picture, as specified by the UPRN Sub Tab option of the report. 

Alternatively, for a pre-ASSURE licence, this information can be obtained from the M3PP Licence component

PP Bugs to be fixed:

CCC-specific

TFS	Issue No	Description	CCC Ref
318134	1234067  1386093	In ASSURE Public Protection, all data entered on custom sub-tabs is sometimes lost when the worksheet is saved.	PRB-58
344354		Data is sometimes lost from Grant & Loan worksheets on saving.	INC-75984
340094	1400882 1434830	ASSURE authority user cannot log in, and their user account details cannot be accessed.	INC-74951
338079	1359652	On the GL Payee tab of a Grants and Loans worksheet, when editing a GL payee details, the VAT amount is removed from the Payee Cost Summary section.	PRB-54
330235	1196539	In ASSURE Public Protection with an SQL database, on attempting to add a worksheet to a Linked Worksheets tab, on finding and selecting the worksheet it sometimes fails to link.	INC-77126
338078	1387140	On the GL Payment tab of a Grants and Loans worksheet, when the final payment is equal to the total outstanding, a warning message appears claiming that the Payments exceed Total Payable, even though the values are in fact the same.	PRB-83
345019	1425189	When a benefit is added on the GL Recipient tab of a Grant and Loan worksheet, on saving the benefit is recorded multiple times.	INC-76451

Other general bug fixes

TFS	Issue No	Description
287031	1196305	Text added in the Help text field on the Configure Details for Editing Sub Tab screen is lost if the sub-tabs are reordered.
299232		When allocating PWS Visit worksheets, either by the Inspections Due feature or from the PWS Details record, a monitoring or risk assessment visit's allocated date, and hence the worksheet's inspection date, is being set to today's date rather than the visit's due date. In addition, future dates are not respected.  Note: This resolves a long-standing known issue.
300097	1237929	On opening the General Search screen from a property record (for example, to obtain a list of the Enquiry worksheets that reference that property) and then changing the Page Size, the search criteria are lost.
328607	1336470 1358879 1404126	When creating a letter by using a TMT/Word template containing multiple subtab fields, the document does not compile and produces an error message.
338318	1389852	Unable to view any TENs Licence type via the online Licence Register.
338870	1393960	When a PWS record is opened from the General Search screen, an error occurs.
339917		In the Custom Report and Custom Ad Hoc Queries screens, the list of   reporting objects is not displayed in an alphabetic order.
339969	1399602	When clicking on Food Businesses in the Current Pictures section of the Summary tab of a Person record, ASSURE opens the Home screen instead of the General Search screen with linked Food Business current pictures.
339978	1399736	In ASSURE Public Protection, if an Officer code includes an ampersand   character (for example, MR&A) then worksheets assigned to that officer cannot be found from the General Search screen.
340718	1405467	A server error message appears when clicking View PDF on the PWS Details tab of a PWS Details record.
340848		The following characters must be acceptable in a company or organisation name:  A-Z 0-9 & @ £ $ € ¥ # . , : ; - / ! ( )
341088	1406972	Alert messages for vehicles are triggering incorrectly (the alert is triggered for all Vehicle records with similar primary keys rather than a specific primary key)
341089	1406662	A server error message appears when clicking View PDF on any worksheet where multiple sub-tabs are present.
343186	1421668	In ASSURE Public Protection, the Save As feature allows the user to select inactive Task Type codes.
343439		In ASSURE Public Protection with an SQL database, documentation and reporting views for Enquiry worksheets do not cover Complaints/Incidents (CPIN) and Dog Enquiries (DOGS) applications.
343644		Customer cannot add new codes to the Document Sub-Category code type In ASSURE Public Protection.
344355	1419806	In ASSURE Public Protection, document production fails if a worksheet has multiple custom sub-tabs with the same name (even if only one is active).
344625	1428984	In ASSURE Public Protection, attempting to delete worksheets produces an error.
344965	1432268	The LLPG Updates schedule runs but does not complete.
346423		ASSURE is not correctly validating user account details after editing.